The Jesuit Refugee Service (JRS) is ministry of the Society of Jesus
(the Jesuit order), incorporated as an international non-governmental
organisation with a mission to accompany, serve, and advocate for the rights of
refugees and forcibly displaced people.
The organisation was founded in November 1980 and now has a presence in
over 50 countries. JRS undertakes services at national and regional levels with
the support and guidance of an international office (IO) in Rome. JRS service is human and spiritual, working
in situations of greatest need, seeking the long-term well-being of refugees
and displaced people while not neglecting their immediate or urgent needs.
The JRS International Office in Rome is
the head office of the Jesuit Refugee Service. It leads the organisational
strategy and provides support and guidance in the areas of programmes, finance,
advocacy, communications, fundraising and human resources to 10 regional
offices in the Middle East, Africa, Asia, Latin America and Europe. In
addition, the International Office coordinates and works closely with JRS USA
Office, which also engages in fundraising and donor relations.
The Grants Officer will be part of the
Philanthropy and Development Department, which leads the organization’s global
efforts in the acquisition of financial resources through solicitations from
public funders, major donors, private trusts and foundations, corporations,
religious congregations and individual donors. He/she reports to the Director
of Philanthropy and Development and will mainly be responsible for winning and
reporting on grants for JRS programmes and for supporting local and regional JRS
offices in their dealings with and applications to grantmakers.
JRS wishes to identify the strongest
candidate for this position, and will consider those willing to work half-time
(50% of full-time equivalent), with adjustments specified in the section
Main Duties and Responsibilities
1) Related to Grant Winning and Donor
- Design and write concept notes, proposals and
donor-relevant reports based on information provided by field staff and
- With the Department Director and the International
Grants Manager, develop and implement the global grants strategy.
the successful candidate is working halftime, her/his primary
responsibility will be for the grants strategy and implementation in the
JRS Great Lakes Region (DR Congo, Burundi and Tanzania).
the successful candidate is working fulltime, responsibilities will
include the above and grants strategy and implementation in other JRS
- Remotely and through field visits, identify
priority projects within the Regions of responsibility and actively seek
and negotiate funding from grant makers to address such priorities
stewardship and information sharing with agreed-upon donor accounts
- Coordinate grants which are
processed through the International Office to the region/country of
implementation. This involves the preparation
of grant agreement letters capturing the donor requirements as well as supervising deadlines and
2) Related to
and share trends, best practises and lessons learned regarding grant
winning and donor stewardship
and assist with improving the quality of proposals and reporting documents
for grantmakers managed by the regions/countries
Regional staff with support tools including templates for concept notes,
donor proposals and report
with the Finance Department, assist regional and country staff with the
development and maintenance of a grants management system allowing the
identification of funding gaps in a timely manner
capacity needs and provide/organise training to regional staff with a
focus on proposal writing, grant management, donor reporting and donor
the Regions in meetings and negotiations with partners and funders
- Be the
contact point in the International Office regarding grants coordination
for the countries/regions of responsibility
Programmes and Finance staff at the International Office are involved in
budgeting, proposal development and reporting aspects where relevant
that donor proposals are in line with JRS’s overall strategic framework
3) Related to the department and the
International Office in general
- Ensure up-to-date records are
held on the database and network folders
closely with the wider Philanthropy and Development team to research and
identify new tools and platforms that increase the team’s capacity to
- The job requires periodic travel
to JRS locations and participation in specific events, especially in the Great
DESIRED SKILLS AND COMPETENCES
1) Education and Experience
- Advanced university degree in humanitarian aid or international development or other fields such as social sciences or economics. A bachelor’s degree and extensive experience can be considered in lieu of an advanced degree.
- At least three years of experience in project design and reporting for donor-funded programmes, ideally with INGOs in a similar setting. Previous experience in Burundi, DR Congo or other Francophone African countries is preferred.
- Certified training in fundraising and grants management would be an asset.
- Strong experience in Project Cycle Management and with tools like Logical Frameworks
- Previous work experience with faith-based organizations is an asset.
2) Essential skills and abilities
- Outstanding writing skills
- Outstanding research skills
- Ability to collect and transform incomplete information from multiple sources into a coherent text
- Outstanding social skills
- Good negotiation skills
- Excellent project management skills, preferably in managing and supervising administrative and humanitarian projects
- Good knowledge of planning and strategizing financial and budgeting issues
- Basic financial management skills including developing and monitoring budgets and financial reporting
- Ability to work within a team and provide support to staff based remotely
- A multi-tasker with strong ability to work under pressure
- Ability to prioritize work, meet deadlines and produce quality results on time with attention to detail.
- Teaching experience would be an asset.
- Excellent written and spoken French and English. Professional working knowledge of Spanish would be an asset.
4) Technical Skills
- Strong analytical, strategic-thinking and planning skills.
- Strong grants management skills
- Familiarity with templates and procedures used by institutional donors (UNHCR, WFP, UNICEF and other UN agencies; EU-ECO; DFID).
- Proficiency in Microsoft Office, particularly Word, Excel and Access.
- Ability to use the MS Navision accounting system and Salesforce is an advantage.
5) Core values and ethics
- Good understanding of and alignment with the values of JRS.
- Strong listening abilities and communication/inter-personal skills.
- Demonstrated experience and commitment to working with marginalized communities.
- Willingness and ability to travel to other countries when needed/requested.
TERMS AND CONDITIONS
contract is for one year. The JRS remuneration policy is aligned with the JRS
ethos to offer effective and professional services and at the same time express
solidarity with the people served. The salary is calculated with the use of a
post-adjustment multiplier and considers years of relevant experience and the degree
of responsibility of the role. Details will be discussed with short-listed
applicants are requested to submit the following documents through email to : firstname.lastname@example.org.
Deadline for application is : 27 July 2018
Curriculum Vitae (CV) in English including three (3) professional references
with their contact information, phone and email address.
A cover letter describing the candidate's desire and motivation to work for JRS
and how her/his qualifications and experience are a good fit for this position.
shortlisted candidates will be contacted.